---
title: How to Create and Set Up a Workspace in Wakelet
description: "Wakelet Workspaces make it easy to collaborate with your classroom, department, or team in one shared space. In this guide, we’ll show you how to: Create a workspace, Add teachers and students, Organise members into groups and Start creating collections your group can access and contribute to."
---

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# How to Create and Set Up a Workspace in Wakelet

## Wakelet Workspaces make it easy to collaborate with your classroom, department, or team in one shared space. In this guide, we’ll show you how to: Create a workspace, Add teachers and students, Organise members into groups and Start creating collections your group can access and contribute to.

**Before You Start**

Before creating your workspace, it helps to have the following ready:

- A list of **teacher and student email addresses**
- The **number of teacher and student seats** you will need
- Your [**CSV file of students**](https://docs.google.com/spreadsheets/d/1l19l_sUQjuufXgTNbEagKiFNHJtUOkrCdZlr5L2d_WE/edit?usp=sharing) (if you plan to upload members in bulk)
- A **promotional code** (if you have one)

You can always add more members later if needed.

### **Step 1: Create Your Workspace**

1. Click your **profile image** in the top right corner.
2. Select **Create a Group Workspace** from the dropdown menu.
3. You will see the available workspace plans.
4. Click the **Education** tab.
5. Select **Education Group**.
6. Click **Choose Plan**.

You will now be taken to the checkout page.

### **Step 2: Purchase Your Workspace Plan**

On the checkout page you can:

- Choose the number of **teacher seats**
- Choose the number of **student seats**
- Add a **promotional code** (if you have one)

Once you're ready, complete your purchase.

After your payment is successful, your **workspace will be created automatically**, and you will land in your **Workspace Settings**.

### **Step 3: Set Up Your Workspace**

From the **Workspace Settings** page you can:

- Give your workspace a **name**
- Upload a **workspace image**
- Review how many **teacher and student seats** you have available

Once this is set up, you're ready to start adding members.

### **Step 4: Add Teachers and Students**

Go to the **Members** section.

Here you can add teachers and students to your workspace in two ways:

- **Invite by email**
- **Upload members using a CSV file**

We recommend using the **CSV upload** method for when adding a class or group of students. Many schools block external emails to students - with CSV, your students will be able to then sign in without needing to access an email link.

### **Step 5: Upload Members Using CSV**

To upload members using a CSV file:

1. [Download the **CSV template**.](https://docs.google.com/spreadsheets/d/1l19l_sUQjuufXgTNbEagKiFNHJtUOkrCdZlr5L2d_WE/edit?usp=sharing)
2. Open the file, **make a copy of it,** and read the instructions carefully.
3. Click on the **Your group roster** tab  and fill in the required fields, including:

- Name
- Email
- Student ID

### **Choosing a sign-in method**

If your students will sign in using **Single Sign-On (SSO)**:

- Leave the **password column blank**

If students will sign in using **email and password**:

- Add a password in the password column

Students can change their password later.

1. Save the file as a **CSV file**
2. Upload the CSV file to Wakelet
3. Review the list of users
4. Click **Import** to add them to your workspace

### **Step 6: Create Groups**

Once your members have been added, you can organise them into groups.

1. Go to the **Groups** section in the sidebar
2. Click **Create Group**
3. Open **Settings** to:  
     - Give the group a **name**
     - Select a **grade**
     - Add a **group image**
4. Click **Invite Members**
5. Select the members you want to add
6. Confirm your selection

Your group is now ready.

### **Step 7: Access Your Workspace**

To move from the admin area into your workspace:

1. Click the **Wakelet button** in the top left corner
2. Open the **Groups** area
3. Select the group you created

You can also click the **three dots** next to the group and choose **Add to Sidebar** for quick access.

### **Step 8: Create Collections for Your Group**

Inside a group you can start creating **collections**.

Collections are where you can add:

- Learning resources
- Links
- Videos
- Articles
- Images
- Student work

Students in the group will be able to access these collections when they sign in.

### **Step 9: Control Collection Permissions**

You can decide who can view or contribute to a collection.

1. Open a collection
2. Click **Share**
3. Find the group under **Contributors**
4. Use the dropdown menu to choose the permission level

Available options include:

**No Access** Members cannot view the collection.

**Can View** Members can see the collection but cannot add content.

**Can Add** Members can add content to the collection.

**Can Edit** Members can add content and edit parts of the collection.

### **Turn any Collection into an Activity**

You can also turn any collection into a **student activity**.

This allows students to submit their work directly into the collection.

Activities are great for assignments, collaborative research, and project-based learning.

### **Your Workspace Is Ready**

Your workspace is now ready for collaboration.

You can continue to:

- Create new collections
- Organise additional groups
- Invite more teachers or students

You can also return to **Workspace Settings** at any time to manage seats or update your workspace details.

### **Ways to Use a Wakelet Workspace**

Here are a few ways educators commonly use workspaces.

### **Classroom Resource Hub**

Create collections of lesson materials, videos, and resources that students can access anytime.

### **Student Project Collaboration**

Students can add links, images, and research to shared collections for group projects.

### **Department Resource Library**

Teachers can collaborate on shared collections of teaching materials and best practices.

### **Assignment Activities**

Turn collections into activities where students submit their work.

### **School-Wide Initiatives**

Create collections for school events, reading lists, or collaborative learning projects.

**Common Questions**

### **Can I add more students later?**

Yes. You can invite additional students or teachers at any time from the **Members** section.

If you need more seats, you can adjust your plan from **Workspace Settings**.

### **What if my students can’t receive email invitations?**

If email invitations are blocked by school filters, we recommend using the **CSV upload method** to add students directly.

### **What happens if I run out of seats?**

Once all seats are used, you won’t be able to invite additional members until you increase your seat limit.

You can manage your seat count from **Workspace Settings**.

### **Next Steps**

Now that your workspace is set up, here are a few things you might want to do next:

- Create your **first collection of learning resources**
- Turn a collection into a **student activity**
- Invite additional teachers to collaborate
- Create multiple **groups for different classes**

*Your workspace is designed to grow with your classroom or team.*

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